This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.
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Use PowerPoint with your keyboard a screen reader to add, delete, and arrange slides in your presentation. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to change the size and orientation of the slides.
Notes:
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- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- To learn more about screen readers, go to How screen readers work with Microsoft Office.
In this topic
Add a new slide
You can easily add new slides to your presentation, either based on the current slide’s layout or on a new template layout.
Add a new slide based on current slide’s layout
In a new presentation, the title slide is added automatically. You can add the new slide based on the previous slide’s layout.
- Press Ctrl+M. You hear 'Slide,' followed by the number of slides and the place of the new slide on the list, and 'Selected.'
Add a new slide based on a template layout
- In the Normal view, press Alt+H , I. You hear the title of the first slide layout. With JAWS, you hear: “Leaving menu bar, Office theme,' followed by the number of the current slide.
- Press the Tab key until you hear the slide layout you want, and then press Enter. You hear the number of the new slide. With JAWS, you hear: “Enter, no selection.”The focus moves to the slide pane.
Delete a slide
- In the thumbnail pane, press the Up or Down arrow key until you hear the number of the slide you want to delete.
- Press Delete. You hear the number of the current slide and its place on the list, followed by 'Selected.” With JAWS, you hear: “Enter, leaving menus, no selection.”
Rearrange slides
You can rearrange your slides by cutting the slide out of the old location and pasting it into the new location.
- In the thumbnail pane, press the Up or Down arrow key until you hear the number of the slide you want to move.
- Do one of the following:
- To move the slide up the list of slides, press Ctrl+Up arrow key. You hear the new number of the slide in the list.
- To move the slide down the list of slides, press Ctrl+Down arrow key. You hear the new number of the slide in the list.
- To move the slide to the beginning of the presentation, press Ctrl+Shift+Up arrow key.
- To move the slide to the end of the presentation, press Ctrl+Shift+Down arrow key.
Organize slides into sections
To group your slides into meaningful entities, you can organize them into sections. For example, if you work with others on a presentation, you can assign each colleague a section to work on.
The sections are displayed and announced in the thumbnail pane of the Normal view and in the Slide Sorter view. They are not displayed or announced in the Slide Show view.
- In the thumbnail pane, press the Up or Down arrow key until you hear the slide which you want to be the first slide in a section.
- Press Alt+H, T1. You hear: “Add section.”
- To add an untitled section, press Enter. You hear: 'Rename section.'
- Type the new name for the section and then press Enter.
- Move slides under appropriate the sections as instructed in Rearrange slides.To hear Narrator announce the section names, in the thumbnail pane, press the Up or Down arrow key. JAWS doesn’t announce the section names.
Change the orientation of all slides in a presentation
You can change the orientation of the whole slide set from landscape to portrait or vice versa.
- In the Normal view, press Alt+G, S, C. The Slide Size window opens.
- In the Slide Size window, press the Tab key until you hear “Slides, Selected,' followed by the current slide orientation, for example, 'Landscape.'With JAWS, you hear: “Orientation, slides, <currently selected option>, radio button checked.”Tip: With Narrator, to listen to and move through the options in the Slide Size window, you can also press the SR key+Up or Down arrow key.
- To change the orientation, press the Up or Down arrow key. You hear the selected orientation.
- Once you’re done with your selection, press Enter. You hear: “Microsoft PowerPoint window, button.” A confirmation window opens.
- Do one of the following:
- To maximize the size of your content, press the Tab key until you hear: “Maximize.” If you have a lot of content on a slide, all the text may not fit on the slide when using this option.
- To scale your content down to fit it on the slide, press the Tab key until you hear: “Ensure Fit.” This option may resize your content to a smaller font size to fit everything on the slide.
- Press Enter. The focus moves to the thumbnail pane.
Change the size of your slides
To change the slide size, you can choose between two default size options, Standard (4:3) and Widescreen (16:9), or you can customize the size of your slides.
Change the slide size from widescreen to standard or vice versa
- In the Normal view, press Alt+G, S. You hear the first item in the Slide Size menu. With JAWS, you hear: “Lower ribbon, customized group box.”
- In the Slide Size menu, do one of the following:
- To select the standard size, press the Up or Down arrow key until you hear: “Standard.'
- To select the widescreen size, press the Up or Down arrow key until you hear: “Widescreen.”
- Press Enter. You hear: “Microsoft PowerPoint window, button.” A confirmation window opens.
- In the Microsoft PowerPoint window, do one of the following:
- To maximize the size of your content, press the Tab key until you hear: “Maximize.” If you have a lot of content on a slide, all the text may not fit on the slide when using this option.
- To scale your content down to fit it on the slide, press the Tab key until you hear: “Ensure Fit”. This option may resize your content to a smaller font size to fit everything on the slide.
- Press Enter. The focus moves to the thumbnail pane.
Customize the size of your slides
You can resize your slides to use custom dimensions for different screen or paper sizes.
- In the Normal view, press Alt+G, S, C. The Slide Size window opens.
- In the Slide Size window, to change the size of your slides, either select the target format of your presentation or set the height, width, and the orientation of the presentation:
- To select the target format of the presentation, press the Tab key until you hear: “Slides sized for.” Press the Down arrow key to expand the drop down menu. Press the Up or Down arrow key until you hear the option you want, and then press Enter.
- To set width and height:
- To change the slide width, press the Tab key until you hear: “Width.” Press the Up or Down arrow key until you hear the value you want, or type a value.
- To change the slide height, press the Tab key until you hear: “Height.” Press the Up or Down arrow key until you hear the value you want, or type a value.
Tip: With Narrator, to listen to and move through the options in the Slide Size window, you can also press the SR key+Up or Down arrow key. - Once you’re done with your selection, press Enter. You hear: “Microsoft PowerPoint window, button.” A confirmation window opens.
- In the Microsoft PowerPoint window , do one of the following:
- To maximize the size of your content, press the Tab key until you hear “Maximize.” If you have a lot of content on a slide, all the text may not fit on the slide when using this option.
- To scale your content down to fit it on the new slide, press the Tab key until you hear: “Ensure Fit”. This option may resize your content to a smaller font size to fit everything on the slide.
- Press Enter. The focus moves to the thumbnail pane.
See also
Use PowerPoint with your keyboard and VoiceOver, the built-in macOS screen reader, to add, delete, and arrange slides in your presentations. You can also change the size and orientation of the slides.
In the following, the tasks are performed in the Normal view in PowerPoint. To go to the Normal view, press Command+1.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint for Mac.
- This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Add a new slide
You can easily add new slides to your presentation, either based on the current slide’s layout or on a new template layout.
Add a new slide based on the current slide
- In your PowerPoint slide deck, to add a new slide based on the layout of the previous slide, press Command+Shift+N. VoiceOver announces 'New slide,' and the slide is added.Tip: To duplicate the current slide, press Command+Shift+D.
Add a new slide based on a template layout
- In the Normal view, press F6 until you land on a tab. You will land on the tab that is currently selected. If needed, press the Left arrow key until you hear VoiceOver announce the Home tab. Press Control+Option+Spacebar to select the tab.
- On the Home tab, press the Down arrow key once to move to the ribbon.
- Press Control+Option+Shift+Down arrow to enter the ribbon.
- Press the Right arrow key repeatedly until VoiceOver announces: 'New Slide, menu button. https://skieyindependent.weebly.com/external-blu-ray-reader-for-mac.html. ' Reader for pc sony.
- Press Control+Option+Shift+M to open the menu. VoiceOver announces: 'New slide, window. New slide, gallery.'
- Press Control+Option+Shift+Down arrow to enter the gallery.
- Press the arrow keys to navigate the items. VoiceOver announces the items as you move.
- To select a layout, press Enter. The slide is added to your slide deck.
Delete a slide
- Press Command+1 to go to the Normal view.
- Press F6 until VoiceOver announces: 'Thumbnail pane, list, 1 item selected.'
- Press Control+Option+Shift+Down arrow to enter the thumbnail pane. VoiceOver announces: 'In thumbnail pane, list, 1 item selected.'
- Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.
- When on the slide you want to delete, press Delete. The slide is removed.
Rearrange the slides
You can rearrange the slides by cutting a slide out of the current location and pasting it into a new place.
- In the Normal view, press F6 until VoiceOver announces: 'Thumbnail pane, list, 1 item selected.'
- Press Control+Option+Shift+Down arrow to enter the thumbnail pane. VoiceOver announces: 'In thumbnail pane, list, 1 item selected.'
- Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.
- When on the slide you want to move, press Command+X to cut out the slide.
- Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.
- When on the slide after which you want to place the cut slide, press Command+V to paste it.
Organize the slides into sections
You can group your slides into sections to make up meaningful entities. For example, if you work with others on a presentation, you can assign each colleague a section to work on.
The sections are displayed and announced in the thumbnail pane of the Normal view and in the Slide Sorter view.
- In the thumbnail pane of the Normal view, navigate to the first slide of the section.
- Press F6 until you land on a tab. If you did not land on the Home tab, press the Left arrow key until you reach it. VoiceOver announces: 'Home, tab, 1 of 8.' Press Control+Option+Spacebar to select the tab.
- Press the Down arrow key to move to the ribbon. VoiceOver announces: 'Scroll area. You are currently on a scroll area.'
- Press Control+Option+Shift+Down arrow to enter the ribbon. VoiceOver announces: 'In scroll area, <the number of items>, <the name of the button where the focus is>.'
- Press the Right arrow key repeatedly until VoiceOver announces: 'Section, menu button.' Press Control+Option+Space to open the menu.
- Press Control+Option+Space to select the Add Section option.
- Type in the section name, and press Enter. The section is now visible in the thumbnail pane, and VoiceOver reads the section name when you navigate to it in the thumbnail pane.
Change the orientation of the slides in a slide set
PowerPoint slides are automatically set up in landscape orientation, but you can change the slide orientation to portrait or vice versa.
- In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: 'Design, tab, 3 of 8.' Press Control+Option+Spacebar to select the tab.
- On the Design tab, press the Tab key repeatedly until VoiceOver announces: 'Slide Size, menu button.'
- Press Control+Option+Spacebar to open the menu. VoiceOver announces: 'Pressed Slide Size, menu button. You are currently on a gallery.'
- Press Control+Option+Shift+Down arrow to enter the menu. VoiceOver announces: 'In Slide Size, gallery, <the number of items on the menu>, <the currently selected size>.'
- Press the Tab key until VoiceOver announces: 'Page Setup.'
- Press Control+Option+Spacebar. The Page Setup dialog opens.
- Press the Right arrow key until you land on the orientation option you want, such as 'Portrait Orientation for Slides' or 'Landscape Orientation for Slides', and then press Control+Option+Spacebar to select.
- Press the Tab key until VoiceOver announces: 'OK, default, button.' Press Control+Option+Spacebar to press the button.
- If the current contents do not fit the selected orientation, a dialog opens asking how you want to scale the content to fit the selected orientation:
- To scale your content down, press the Tab key until VoiceOver announces: “Scale Down, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.
- To maximize the size of your content, press the Tab key until VoiceOver announces: “Scale Up, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.
To select an option, press Enter.
Resize your slides
To change the slide size, you can choose between the two default options, Standard (4:3) and Widescreen (16:9), or customize the size for a perfect fit.
Change from widescreen to standard size or vice versa
- In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: 'Design, tab, 3 of 8.' Press Control+Option+Spacebar to select the tab.
- Press the Tab key repeatedly until VoiceOver announces: 'Slide Size, menu button.'
- To open the menu, press Control+Option+Spacebar. VoiceOver announces: 'Pressed Slide Size, menu button. You are currently on a gallery.'
- To enter the menu, press Control+Option+Shift+Down arrow. VoiceOver announces: 'In Slide Size, gallery, <the number of items on the menu>, <the currently selected size>.'
- Press the Up or Down arrow key to move between the options. VoiceOver announces the options as you move.
- To select a size, press Control+Option+Spacebar.
- If you're converting to a smaller size, you may get a dialog asking if you want to scale the content to fit the selected size:
- To scale your content down, press the Tab key until VoiceOver announces: “Scale, default, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.
- To maximize the size of your content, press the Tab key until VoiceOver announces: “Don't scale, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.
To select an option, press Enter.
Customize the size of your slides
- In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: 'Design, tab, 3 of 8.' Press Control+Option+Spacebar to select the tab.
- Press the Tab key repeatedly until VoiceOver announces: 'Slide Size, menu button.'
- To open the menu, press Control+Option+Spacebar. VoiceOver announces: 'Pressed Slide Size, menu button. You are currently on a gallery.'
- To enter the menu, press Control+Option+Shift+Down arrow.
- Press the Tab key until VoiceOver announces: 'Page Setup.'
- Press Control+Option+Spacebar. The Page Setup dialog opens.
- Press the Right arrow key twice. VoiceOver announces the currently selected size, such as 'Widescreen' or 'On-screen-Show (4:3).'
- To show the options, press Control+Option+Spacebar.
- Press the Up or Down arrow key to browse the options. VoiceOver announces them as you move. To select one, press Control+Option+Spacebar.
- Press the Tab key repeatedly until VoiceOver announces: 'OK, default, button.' To select the button, press Control+Option+Spacebar.
- When converting to another size, you may get a dialog asking if you want to scale the content to fit the selected size:
- To scale your content down, press the Tab key until VoiceOver announces: “Scale down, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.
- To maximize the size of your content, press the Tab key until VoiceOver announces: “Scale up, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.
To select an option, press Enter.
See also
Use PowerPoint with VoiceOver, the built-in iOS screen reader, to add, delete, and arrange slides in your presentations.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- For touch capabilities in PowerPoint, go to PowerPoint for iPhone touch guide.
- This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
In this topic
Add, rearrange, and delete slides in PowerPoint
You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it into a new place.
Add a new slide
- In your presentation, swipe right or left until you hear the slide before which you want add the new slide. The slides are announced as you move: 'Slide <slide number> of <total number of slides>.'
- Double-tap the screen. You hear: 'Selected.'
- Swipe right or left until you hear 'New slide button' and then double-tap the screen.The slide is added to your slide deck.
- To change the layout of the inserted slide, swipe right until you hear 'Layout button' and then double-tap the screen. To browse the template options, swipe right. VoiceOver announces the templates as you move. For the currently selected layout, you hear 'Selected' and the layout name. To select a template, double-tap the screen.
Rearrange the slides
- In your presentation, swipe right or left until you hear the slide you want to move. The slides are announced as you move.
- Double-tap the screen. You hear: 'Selected.'
- Double-tap the screen with two fingers. You hear: 'Show more items, menu item.' A context menu pops out.
- On the context menu, swipe left until you hear 'Cut, menu item' and then double-tap the screen.
- Swipe right or left until you hear the slide before which you want move the cut slide and then double-tap the screen. You hear: 'Selected.'
- Double-tap the screen with two fingers. You hear: 'Select all, menu item.'
- To paste the slide, swipe left until you hear 'Paste, menu item' and then double-tap the screen. The slide is moved to the new location.
Delete a slide
- In your presentation, swipe right or left until you hear the slide you want to delete. The slides are announced as you move.
- Double-tap the screen. You hear: 'Selected.'
- Double-tap the screen with two fingers. You hear: 'Show more items, menu item.'
- Double-tap the screen, and then swipe left until you hear: 'Delete, menu item.'
- To delete the slide, double-tap the screen.
See also
Use PowerPoint for Android with TalkBack, the built-in Android screen reader, to add, delete, and arrange slides in your presentations.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide.
- This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
In this topic
Add, rearrange, and delete slides in PowerPoint
You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it in a new place.
Add a new slide
- In the thumbnail pane of your presentation, swipe right or left until you hear the slide prior to where you want to add a slide. The slides are announced as you move: 'Slide <slide number>.'
- Double-tap the screen with two fingers. The slide is selected and the editing view is opened.
- Swipe right until you hear 'Back switch not checked' and then double-tap the screen. The focus moves to the thumbnail pane.
- Swipe left until you hear 'New slide button' and then double-tap the screen.The slide is added to your slide deck.
- To change the layout of the inserted slide, in the slide editing view, swipe right until you hear 'Layout menu' and then double-tap the screen. In the Layout menu, to browse the template options, swipe right. TalkBack announces the templates as you move. For the currently selected layout, you hear the layout name and 'Selected.' To select a template, double-tap the screen.
Rearrange the slides
- In the thumbnail pane of your presentation, swipe right or left until you hear the slide you want to move. The slides are announced as you move.
- Double-tap the screen. A context menu pops out, and you hear: 'Edit button.'
- On the context menu, swipe right until you hear: 'Cut button.' Then double-tap the screen.
- Swipe right or left until you hear the slide after which you want move the cut slide, and then double-tap the screen. You hear: 'Edit button.'
- To paste the slide, swipe right until you hear 'Paste button' and then double-tap the screen. The slide is moved to the new location.
Delete a slide
![Screen Screen](/uploads/1/2/6/4/126401549/566401743.png)
- In the thumbnail pane of your presentation, swipe right or left until you hear the slide you want to delete. The slides are announced as you move.
- To open the context menu, double-tap the screen. You hear: 'Edit button.'
- On the context menu, swipe right until you hear: 'Delete button.'
- To delete the slide, double-tap the screen.
See also
Use PowerPoint Mobile with Narrator, the built-in Windows screen reader, to add, arrange, or delete slides in your presentations.
You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it in a new place.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- For touch capabilities in PowerPoint Mobile, go to PowerPoint Mobile for Windows 10 Touch Guide.
- To learn more about screen readers, go to How screen readers work with Microsoft Office.
In this topic
Add a new slide
- In the thumbnail pane of your presentation, swipe up or down on the screen with one finger until you hear: “Items.”Note: To go to the thumbnail pane from the editing view, swipe right or left until you hear: 'Back button.' Then double-tap the screen. The focus moves to the selected slide in the thumbnail pane.
- Swipe right or left until you hear the slide prior to where you want to add a slide. Narrator announces the slides as you move.
- To select the slide, double-tap the screen.
- Swipe right until you hear 'New slide button,' and then double-tap the screen.The slide is added to your slide deck.
Change the layout of a slide
- When editing a slide, swipe right until you hear 'Slide toolbar, Layout button,' and then double-tap the screen. You hear: 'Layout menu.'
- To browse the template options, swipe right. Narrator announces the templates as you move. For the currently selected layout, you hear 'Selected' and the layout.
- To select a template, double-tap the screen.
Rearrange the slides
- In the thumbnail pane, swipe up or down on the screen with one finger until you hear: “Items.” Then swipe right or left until you hear the slide you want to move. Narrator announces the slides as you move.
- Double-tap the screen. A context menu pops out, and you hear: 'Custom.'
- On the context menu, swipe right until you hear 'Cut button,' and then double-tap the screen.
- Swipe right or left until you hear the slide after which you want move the cut slide, and then double-tap the screen open the context menu. You hear: 'Custom.'
- To paste the slide, swipe right until you hear 'Paste button,' and then double-tap the screen. The slide is moved to the new location.
Delete a slide
- In the thumbnail pane, swipe up or down on the screen with one finger until you hear: “Items.” Then swipe right or left until you hear the slide you want to delete. Narrator announces the slides as you move.
- To open the context menu, double-tap the screen. You hear: 'Custom.'
- On the context menu, swipe right until you hear: 'Delete button.'
- To delete the slide, double-tap the screen.
See also
Use PowerPoint for the web with your keyboard and a screen reader to add, delete, and arrange your slides in your presentations. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.
Notes:
- If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- To learn more about screen readers, go to How screen readers work with Microsoft Office.
- When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.
In this topic
Add a new slide
You can add new slides to your presentation, either based on the current slide’s layout or on another layout.
- In Editing View, press Alt+Windows logo key, N, S, I. The New Slide menu opens.
- In the menu, a slide layout based on the current slide is selected. To navigate the other layouts, press the arrow keys until you hear the layout you want, and then press Enter. The new slide is added to your presentation.
Rearrange slides
You can move the slides around to change their sequence in your presentation.
- In the Editing View, press Ctrl+F6 until you hear the number of the current slide. JAWS announces: 'Slide panel.'
- Press the Up or Down arrow key until you hear the number of the slide you want to move.
- Do one of the following:
- To move the slide towards the beginning of the presentation, press Ctrl+Up arrow key. The slide is moved one slide up.
- To move the slide towards the end of the presentation, press Ctrl+Down arrow key. The slide is moved one slide down.
- To place the slide as the first slide in the presentation, press Ctrl+Shift+Up arrow key.
- To place the slide as the last slide in the presentation, press Ctrl+Shift+Down arrow key.
Delete slides
- In the Editing View, press Ctrl+F6 until you hear the number of the current slide. JAWS announces: 'Slide panel.'
- Press the Up or Down arrow key until you hear the number of the slide you want to remove.
- Press Delete.
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Text to Speech (TTS) software allows you to have text read aloud to you. This is useful for struggling readers and for writers, when editing and revising their work. You can also convert eBooks to audiobooks so you can listen to them on long drives.
We’ve posted some websites here where you can find some good TTS software programs and online tools that are free or at least have free versions available.
NaturalReader
NaturalReader is a free TTS program that allows you to read aloud any text. The free version of the software converts Microsoft Word files, webpages, PDF files, and emails into spoken words. It includes Microsoft Voices and allows you to change voices and adjust the reading speed. Simply select any text and press one hotkey to have NaturalReader read the text to you. There are also paid versions that offer more features and more available voices.
Ultra Hal TTS Reader
Ultra Hal TTS Reader is a program that will read text out loud in one of its many high quality voices. The free version includes many high quality computerized voices and reads text files out loud, as well as instant messages, standard Windows dialogs, and text from the clipboard, which allows the program to read text from webpages and emails. You can also use Ultra HAL TTS Reader to convert a document into a WAV audio file, which can be burned to a CD or converted to an MP3 file.
ReadClip
ReadClip is a TTS reader that also offers a rich text editor that can read and spell check any text document, and allows you to manage several text and picture clips on the clipboard, and generate MP3 files. The TTS reader part of the software is free and will never expire. However, the other features are “try before you buy” features and you must buy the software to continue using them. You can keep the TTS reader hidden or it can display the text it’s reading in the clipboard and highlight each word as it’s read aloud. Besides monitoring the clipboard, you can also copy and paste text into the program, or type the text into the program, or load the text from a file.
Read4Me TTS Clipboard Reader
The Read4Me TTS Clipboard Reader allows you to read the contents of the clipboard aloud using a pre-installed SAPI5 TTS voice when you press a hotkey. Multiple hotkeys can be set for different languages, voices, speech rates, and volumes. Read4Me can also convert text files to MP3 files.
Kyrathasoft Text To Speech
Kyrathasoft Text To Speech is a portable program that allows you to use the default installed Microsoft Voice and SAPI to convert text files to the spoken word, that it saves into a WAV audio file. It is completely free and fully functional. There is no evaluation period and no crippled features.
FeyRecorder
FeyRecorder is a TTS conversion tool with natural voices that allows you to listen to any text document spoken aloud. You can also use the software to convert other sound sources into audio files, such as CDs, tapes, DVDs, online radio, and video games. The formats FeyRecorder can generate include MP3, WMA, OGG, VOX, AU, and AIFF. The audio files can be transferred to any portable device that handles them for on-the-go listening.
yRead
yRead3 allows you to load a plain text (TXT) file in a resizable window to be read out loud using human speech. Use yRead to listen to eBooks, your own writing, or any other piece of text.
yRead3 is an updated version of the software that runs on XP, Vista, and Windows 7, and requires at least .NET Framework 3.0 to run. You can also download yRead2 and run both versions on the same computer.
Panopreter
The free version of Panopreter Basic will read a text file, an RTF file, an MS Word document, or an HTML webpage to you aloud. You can also input text into the program window to be read aloud. It supports a variety of languages and voices and allows you to create WAV audio files and MP3 audio files from the text.
Text2Speech
Text2Speech is a free program that converts text into audible speech. You can play the text at a custom rate and volume, have the text be highlighted as it’s read, and export the text into a WAV file or an MP3 file. The program required .NET Framework 2.0 to run.
DeskBot
DeskBot is a free program that includes a clipboard reader, text reader, and time announcer for Windows. Select text in any application and press Ctrl + C to have it read aloud. For available commands and options, right-click on the DeskBot icon in the system tray. DeskBot will also read the contents of the clipboard when it changes.
DeskBot adds a “Read with DeskBot” item to the Internet Explorer context menu, when you right-click on a webpage.
PowerTalk
PowerTalk is a free program that allows you to have your Microsoft PowerPoint presentations spoken out loud. When you open a PowerPoint presentation and let it run as usual, PowerTalk speaks the text on the slides as it appears, and also hidden text attached to images. The speech in PowerTalk is provided by synthesized computer voices that come with Windows 7, Vista, and XP.
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ClipSpeak
ClipSpeak is a small, portable, TTS tool that speaks text copied or cut to the clipboard. It’s compatible with all SAPI5 speech synthesizers. You can also use ClipSpeak to convert text to MP3 files for listening to on CDs, computers, smartphones, and portable media players. If you want other languages, look at eSpeak, which is a compact, open source speech synthesizer for English and other languages that works in Windows and Linux.
DSpeech
DSpeech is a free, portable TTS program that can read written text files in different formats aloud (such as TXT, RTF, DOC, DOCX, and HTML files) and also has Automatic Speech Recognition (ASR) functionality. The ASR allows you to use DSpeech to convert your own voice to text.
DSpeech allows you to save the output as a WAV, MP3, AAC, WMA, or OGG file. You can select different voices, or combine them to create dialogs among different voices for books or scripts, and DSpeech is compatible with all the vocal engines (SAPI4 and SAPI5 compliant). You can also have the content of the clipboard read to you.
Balabolka
Balabolka is a TTS program that allows you to read clipboard content and text from several types of files, such as DOC, EPUB, HTML, MOBI, LIT, CHM, PRC, PDF, and RTF files. The program uses various versions of the Microsoft Speech API (SAPI). This allows you to change a voice’s parameters, including rate and pitch.
To use the Microsoft SAPI4 voices, download and install the Microsoft Speech API file. You can also download the MS Speech Control Panel for the Windows Control Panel that allows you to easily list the compatible TTS engines installed on your system and customize their settings.
Balabolka also allows you to create digital audio files from text, including MP3, WMA, OGG, WAV, AAC, and AMR (Adaptive Multi-Rate).
One interesting feature of Balabolka is that you can save subtitled text in the LRC format or in the metadata of the audio file. This allows you to follow along with the text as the audio plays.
ReadTheWords.com
ReadTheWords.com is an online TTS tool that can generate a clear sounding audio file from almost any written material. Simply copy text from your file into their text box, or upload a Microsoft Office document, PDF file, TXT file, or HTML document. You can also enter a web address, or RSS feed URL, and ReadTheWords.com will read the text from that webpage or RSS feed out loud.
ReadTheWords.com allows you to save what it’s reading. You can download it to your computer or portable music player or smartphone. You can even embed the file in your website.
Odiogo
Odiogo allows you to create TTS podcasts from RSS feeds that can be downloaded to a PC, iPods/MP3 players, and mobile phones. People wanting to listen to your content can subscribe to your podcasts through iTunes, iPodder, or other similar services. You can also promote your audio content on podcast directories.
If you run a blog, you can have your blog posts turned into high quality audio files. Odiogo is compatible with all blog engines that publish RSS feeds, such as WordPress, Typepad, and Blogger. They generate MP3 files that are stored on their servers, and they let you know when the audio version of your blog is ready.
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You can also make money from embedded ads in the audio versions of your blog posts and RSS feeds.
NOTE: As of the writing of this article, Odiogo was upgrading their service and they were not accepting new signups.
TTSReader
TTSReader is a free, TTS program that allows you to read TXT files or RTF files aloud and save them to WAV or MP3 files. It highlights the text being currently read and allows you to skip sentences or paragraphs while reading. TTSReader supports rich text formatting and both SAPI4 and SAPI5 voices. It can automatically read what’s in the clipboard and you can convert multiple documents to audio at a time.
TTS Add-ons for Browsers
You can also read text using add-ons or extensions in web browsers.
- SpeakIt! – SpeakIt for Google Chrome reads selected text using TTS technology with language auto-detection. It can read text in more than 50 languages.
- FoxVox – FoxVox for Firefox allows you to turn your blogs and articles into podcasts. It speaks any text you highlight in a webpage, and it can create audiobooks from the text in MP3, OGG, and WAV formats.
- SpokenText – The SpokenText Firefox extension allows you to easily record any text on public webpages simply by clicking a Record Web Page button on the toolbar. This extension is also available for Chrome.
- SpeakingFox – The SpeakingFox add-on for Firefox for Mac OS X converts text to audible speech.
Simultaneous Stanza Reader – For Mac
Simultaneous Stanza Reader for Mac OS X is a free, TTS reader that reads text files aloud and displays the text stanza-after-stanza. You can easily use this program to read books from Project Gutenberg aloud.
If you’ve found any other useful TTS readers, let us know.
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